Project management in 2025 requires not just skills and leadership however, it also requires the correct productivity tools to handle the increasing demands for collaboration and complexity. Tools for productivity have been developed to aid project managers automatize routine tasks, gain real-time information, efficiently manage resources and ensure that teams are aligned regardless of their location.
This guide outlines 20 of the top productivity tools that help the project manager to design, implement and complete projects with ease. You may lead agile teams, oversee multiple concurrent projects, or require simple task tracking this list has got all you need covered.
Comparison Table for Best Productivity Tools for Project Managers
| Tool | Best For | Link | Starting Price |
|---|---|---|---|
| ClickUp | All-in-one flexible platform | clickup.com | Free, Paid from $5/user/mo |
| Asana | Visual task management | asana.com | Free, Paid from $10.99/user/mo |
| Monday.com | Custom workflows & dashboards | monday.com | From $8/user/mo |
| Wrike | Enterprise teams & collaboration | wrike.com | Free, Paid from $9.80/user/mo |
| Trello | Kanban simplicity with Power-Ups | trello.com | Free, Paid from $5/user/mo |
| Zoho Projects | Task automation & scalability | zoho.com/projects | Free, Paid from $4/user/mo |
| Jira Software | Agile & issue tracking | jira.com | Free, Paid from $8.15/user/mo |
| Bitrix24 | Unified CRM and task management | bitrix24.com | Free, Paid from $49/month |
| ProProfs Project | Intuitive for SMBs | proprofsproject.com | From $39.97/month |
| Superthread | AI-powered meetings & docs | superthread.com | Free, Paid from $10/user/mo |
| Smartsheet | Spreadsheet lovers & large teams | smartsheet.com | From $7/user/mo |
| Microsoft Project | Enterprise resource management | microsoft.com/project | From $10/user/mo |
| Basecamp | Simple all-in-one hub | basecamp.com | $99/month flat rate |
| Notion | Flexible docs & knowledge base | notion.so | Free, Paid from $8/user/mo |
| Airtable | Database and workflow hybrid | airtable.com | Free, Paid from $10/user/mo |
| Todoist | Personal and team task tracking | todoist.com | Free, Paid from $4/user/mo |
| Wrike | Project collaboration and reporting | wrike.com | Free, Paid from $9.80/user/mo |
| Easy Projects | Project planning & automation | easyprojects.net | Trial, Paid plan |
| Teamwork | Client-focused project management | teamwork.com | From $10/user/mo |
| Proofhub | All-in-one management & collaboration | proofhub.com | From $45/month |
Also Check 7 Best Capital Project Management Software for 2025
Best Productivity Tools for Project Managers
1. ClickUp
ClickUp is a one-stop customizable productivity system that is designed to integrate the management of projects, communications and automation into one workspace. It provides a flexible workspace that can be used by teams of any size.
Key Features:
- Multi-Views: List, Board (Kanban) Gantt Calendar and Timeline views let you track projects in a way that is flexible.
- Task Management Individual statuses and prioritization and fields that can be customized for thorough breakdown of tasks.
- Time Tracking: Native time logging capability.
- Automatization: Automated workflow functions like assignment of tasks, status updates and reminders.
- Collaboration Docs and comments built-in, as well as mentions and real-time chat.
- Integrations More than 1,000 integrations native to HTML0, including Slack, Google Workspace, and Zoom.
- Goals and Portfolios Keep track of progress towards objectives and keep track of project overviews across multiple projects.
Pricing:
- Free Forever Plans: Unlimited tasks and members Storage is limited (100MB) and restricted automations, and no integrations.
- Unlimited plan: $7 per user/month (billed annually) Includes unlimited storage Unlimited integrations, unlimited automations, and advanced view.
- Business Plans: $12 per user/month (billed annually) and includes sophisticated time-tracking, task management, and much more.
- Enterprise Prices that are custom-designed with additional security features and onboarding assistance.
Pros:
- Flexible enough for any size of project or approach.
- Automation that is strong and efficient to decrease repetitive manual tasks.
- A comprehensive feature set is included even with the free version.
- A rapidly growing ecosystem for integration.
Cons:
- The complexity of the system can be overwhelming for new users.
- Slowdowns in performance reported on large projects that have many automations.
Perfect for:
Teams in need of a platform that adapts to their processes, ranging from startups to large corporations.
2. Asana
Asana is a well-known tool for managing projects that is centered around ease of use and visual tracking of project progress. It’s designed to assist teams manage workflows, deliverables and collaborate with ease.
Key Features:
- Views of Projects: List view, Kanban board, Timeline (Gantt) for visual scheduling.
- Task Dependencies You can manage the order of tasks and your critical paths with ease.
- Automation Rules Automated triggers that can be customized such as task reassignment and status updates.
- Workflow Templates Pre-designed templates to support typical procedures.
- Collaboration: Comments, file attachments as well as integration with Slack, Microsoft Teams.
- reporting: Custom dashboards tracking time and progress.
Pricing:
- Basis: Free for teams of up to 15 people with limitations on options.
- Premium: $10.99 per user/month for timelines, reports as well as unlimited guest.
- Business $24.99 monthly per person. includes portfolios, work management along with advanced features.
- Enterprise Pricing and security specifically designed for large-scale organizations.
Pros:
- An intuitive interface that has a short learning curve.
- A great visualization can help non-technical users to communicate with their.
- Solid integration ecosystem and workflow automation.
Cons:
- Time tracking in native apps is not as robust and is dependent on third-party apps.
- Advanced features are available with higher-end plans.
Perfect for:
Teams that want to strike a balance between simple and effective project tracking with the right collaboration features.
3. Monday.com
Monday.com is a robust workplace operating system with flexible boards, a wide range of workflow automation and data visualization that is suited to complicated projects.
Key Features:
- Custom Columns Timeline, status numbers, formulas, and many more for a custom data capture.
- Kanban as well as Gantt Views Track progress using different methods.
- Automation Recipes Automatically update status or reminders. Also, you can send notifications.
- Dashboards Combine team and project information in real-time.
- Resources Management Monitor team capacities and balance of workload.
- Integrations Compatible with many popular programs such as Slack, Outlook, Zoom along with Google Drive.
Pricing:
- Base: $8 per user/month (billed annually) with the core features.
- Standard $ 10 per person/month includes Gantt and timeline views, as well as a calendar.
- Pro: $16 per user/month includes time tracking, formula columns, chart views.
- Enterprise Pricing customized with Enterprise-level features and assistance.
Pros:
- A visually attractive UI increases user satisfaction.
- Highly customizable workflows that can be completely customized.
- A strong automation and strong the ability to report.
Cons:
- The cost of a team can be prohibitive for teams with small numbers.
- The options for customization can be overwhelming to beginners.
Perfect for:
Teams that require a visually rich and scalable solution that has solid automated and resource tracking.
Learn more about at Monday.com
4. Wrike
Wrike is advertised as an enterprise-grade collaboration management system that focuses upon transparency, management of resources and precise project analysis.
Key Features:
- Custom dashboards real-time insights into projects and tracking KPIs.
- Workload View This prevents the team from being over or below assign.
- Request forms: Reduce the number of requests for projects and prioritize.
- Task Management Milestones, dependencies and critical path.
- Time Tracking Tracking natively with reports.
- Collaboration: Comments, proofing tools @mentions.
- Security Compliance for enterprises and users rights.
Pricing:
- FREE: Unlimited users, basic task management.
- Professional: $9.80 per user/month to facilitate collaboration.
- Commercial: $24.80 per user/month including workflows, KPIs as well as time-tracking.
- Enterprise Pricing customized for huge groups with high-end security.
Pros:
- Risk management and resource management features.
- Solid collaboration tools and the ability to proof.
- Ideal for multi-team, complex environments with multiple teams.
Cons:
- Cost and learning curves that are higher.
- It can be overwhelming for simple or small projects.
Perfect for:
Large companies looking for solid risk and resource management that is collaborative and scale.
5. Trello
Trello is an adaptable, visual Kanban-style software for managing tasks that is renowned for its simplicity and ease of use while being able to be extended via Power-Ups.
Key Features:
- Kanban Boards Cards that you drag and drop to control workflows and tasks.
- Power-Ups Extensions to enrich Trello using calendars and Gantt chart, votes and much more.
- Checklists and Attachments A detailed task-tracking.
- Filters and Labels: Organize and prioritize tasks visually.
- Integrators: Join Slack, Google Drive, Jira etc.
- Mobile apps: Full-featured experience on iOS and Android.
Pricing:
- FREE: 10 boards per workspace with unlimited members and cards 1 Power-Up per board.
- Standard Five dollars per person/month includes unlimitted boards, checklists for advanced users as well as 250 power-ups.
- Premium: $10 per user/month including dashboard, timeline and administration features.
- Enterprise Pricing customized for big corporations.
Pros:
- Highly intuitive and with a low bar to entry.
- Flexible enough to handle a variety of workflows.
- Extensive Power-Up ecosystem.
Cons:
- Limited depth, no Power-Ups paid for.
- Not the best choice for complicated portfolio or resource management.
The ideal candidate for:
Small teams or personal project managers that require simple visualisation of tasks.
6. Zoho Projects
Zoho Projects is a scalable project management software designed for enterprises of all sizes, from small businesses to large enterprises. Project managers can use it to manage their projects, streamline workflows and collaborate efficiently with teams.
Key Features:
- Task management that includes dependencies, milestones, as well as custom statuses
- Kanban boards to manage workflows visually
- Time tracking and reporting in detail
- Automatization of repetitive tasks and approvals
- Built-in Gantt charts that can be used for scheduling and timeline visualization
- Collaboration tools, such as chat, forums and document sharing
- Integrating are possible with Zoho ecosystem apps as well as popular third-party tools
Pricing:
- The Free plan: Up to 3 users two projects Basic task management
- Premium Plans: $4/user/month (billed annually) Unlimited projects advanced reporting and time tracking
- Enterprise Plan 9/month/user (billed annually) custom role, SSO amplification of security features
Ideal For:
Small and medium-sized businesses searching for a comprehensive project management system that is integrated with a complete set of business apps.
Find out more about Zoho Projects
7. Jira Software
Jira Software is the leading agile project management software that is focused on bug and issue tracking. It’s ideal for teams developing software.
Key Features:
- Agile boards (Scrum and Kanban) for sprints and workflow management
- Prioritization of the backlog and tools for sprint planning
- Automated workflows with customisable workflows and rules
- Advanced release reporting and release tracking
- Integration with Confluence, Bitbucket, and the ecosystem of developer tools
- Roadmaps to plan long-term initiatives and projects
Pricing:
- FREE: For up to 10 users and with limited features
- Standard $8.15/user/month (billed every year) with full features of agile
- Premium $16.50/user/month with advanced administration and analytics
- Enterprise Prices that are custom-designed for larger companies
Ideal For:
Agile as well as DevOps teams that focus on the process of iterative development and tracking issues.
Find out more about Jira Software
8. Bitrix24
Bitrix24 is a one-stop work platform that combines CRM, project management, and internal communication, a popular choice among remote workers.
Key Features:
- Project and task management using Gantt chart and Dependencies
- Document management and shared calendars
- Video calls, internal chats and activity streams
- CRM and sales pipelines are connected to project workflows
- Access and permissions for users based on role controls
Pricing:
- No cost: Limited users and features
- Basis: $49/month for up to 5 users
- Standard and Professional The higher levels of HTML0 have greater capabilities and limits
- Enterprise Prices can be tailored to your needs.
Ideal For:
Businesses that require a tool for project management as well as the management of customer relationships.
9. ProProfs Project
ProProfs Project is an intuitive cloud-based project management application that is perfect for small businesses that require simple tasks and resources management.
Key Features:
- Project templates for tracking milestones and tasks. templates for projects
- Budget management and time tracking
- The visibility of workload and resource allocation
- Collaboration among teams and sharing of files
- Comprehensive reports on the project’s performance
Pricing:
- Paid plans begin at $39.97/month with varying tiers based on the size of the team and features.
Ideal For:
Small and medium-sized teams looking for simple tools with strong reporting.
Find out more about ProProfs Project
10. Superthread
Superthread is an ingenuous productivity tool that integrates AI to enhance notes, meetings, as well as documentation of projects for agile teams.
Key Features:
- AI-generated meeting notes and transcripts
- Document editing and collaboration in real-time
- Project and task linking directly from the content of meetings
- Unified workspace for projects and communications
Pricing:
- Free tier with only a few features
- Paid plans start at $10/user/month. with advanced AI capabilities, and team management
Ideal For:
Startups and agile teams focusing on reducing the cost of meetings and improving the capture of knowledge.
11. Smartsheet
Smartsheet can be described as a cloud-based application which uses an interface for spreadsheets to organize and organize work. It is a spreadsheet that combines the functionality of a spreadsheet with automation and project management capabilities.
Key Features:
- Task tracking in the form of spreadsheets and management of data
- Gantt charts and card views to provide visual tracking of projects
- Automated workflows that streamline repetitive tasks
- Planning capacity and resource management tools
- Reporting and dashboards that are rich that provide real-time information
- Integration with more than 100 apps such as Microsoft 365, Salesforce, Slack, and Microsoft 365.
Pricing:
- Free plan with a limited number of features
- Pro Users: $12/month (up up to 10 people)
- Business Users: $24/month (minimum 3 users)
- Enterprise Pricing – Customized for large companies
Perfect for:
Teams with a comfortable use of spreadsheets require a strong automation system and reporting.
Find out more about Smartsheet
12. Microsoft Project
Microsoft Project is an established, robust project management software that is ideal for companies already invested within Microsoft. Microsoft ecosystem.
Key Features:
- Gantt charts are a classic method of tasks and dependencies
- Grid, Kanban board, and timeline views
- Management of resources and workload balancing
- Integration of Microsoft 365 apps like Teams, SharePoint, and Outlook
- Power BI integration to provide complete analysis
Pricing:
- Subscription plans start at $10 per month for a user.
- It is available within Microsoft 365 bundles or standalone
The ideal candidate for:
Teams and organizations heavily utilizing Microsoft tools require advanced scheduling.
Find out more about Microsoft Project
13. Basecamp
Basecamp is a complete team collaboration and work management platform that focuses on simplicity and communication integration.
Key Features:
- To-do lists and task list
- Message boards, real-time group chat
- Document storage and file storage
- Group scheduling and chats around the campfire
- Automatic check-ins to ensure teams stay in sync
Pricing:
- Flat price of $99/month, to unlimited projects and users
- There is no per-user cost, which makes it appealing for teams with a larger size
Perfect for:
Small – to medium-sized teams searching for an affordable, simple tool for collaboration.
14. Notion
Notion is a versatile multi-functional workspace that combines documents, notes databases, tools for managing projects with an interface that is modular.
Key Features:
- Templates and pages that can be customized
- Tracking tasks and projects with Kanban boards, calendars and view of lists
- Wikis for sharing knowledge
- Integrated databases and relationships
- Collaboration through remarks, mentions and edited together
Pricing:
- Limited storage, and no collaborators.
- Personal Pro plan at $8/user/month
- Team plan for $15/user/month to get better collaboration and administration tools.
Perfect for:
Individuals and teams who want flexible tools that are lightweight and easy to use for knowledge and project management.
15. Airtable
Airtable provides a hybrid spreadsheet and database platform that improves the management of content and projects with extensive field types and automated.
Key Features:
- The interface is a spreadsheet with database functionality.
- Multiple views, including grid gallery, calendar, gallery and Kanban
- Customizable fields include attachments, checkboxes or dropdowns, text and QR codes.
- Integration with more than 1,000 apps using Airtable Automations and Zapier
- Collaboration through tags, comments and version control
Pricing:
- Free tier with all the essential features
- Plus plan for $10/user/month.
- Pro plan starts at $20/user/month and offers block-based features that are advanced and functions
- Enterprise plans are available with customized pricing
The ideal candidate for:
Businesses and creative teams need flexible database solutions to handle complicated workflows.
16. Todoist
Todoist is a simple yet effective task management software with strong collaboration capabilities, ideal for teams and individuals.
Key Features:
- Task management with labels, projects and priority lists
- Due dates, reminders and recurring dates
- Collaboration through shared projects and immediate feedback
- Productivity visualizations using “Karma” streaks and points
- Integration with calendars and other automation tools
Pricing:
- Free plan that includes central task management
- Pro plan for $4/month includes reminders and comments
- Business plan for $6/user/month to include team with features
The ideal candidate for:
People and groups searching for an easy but effective to-do lists and application for tracking tasks.
17. Easy Projects
Easy Projects offers a feature-rich portfolio and project management software with powerful ability to plan and report.
Key Features:
- Gantt charts and visual timelines
- Financial tracking and budgeting
- Issue and risk management
- Timesheets and resource allocation
- Customized workflows and reports
Pricing:
- Pricing is different; they offer the opportunity to try a trial free of charge and can provide estimates based on the size of your team
Perfect for:
Companies that require comprehensive project control and planning of resources.
Find out More about Easy Projects
18. Teamwork
Teamwork is designed to support clients’ teams that manage projects including billing, client communications in one location.
Key Features:
- Project and task management along with time tracking and milestones
- Helpdesk built-in and portal for clients features
- Automated billing and expense tracking
- Collaboration tools include messaging and document sharing
Pricing:
- Free trial trial is available
- Paid plans begin at $12.50/user/month
The ideal candidate for:
Consultancies, agencies and service teams focused on the delivery of client requirements.
Find out more information about Teamwork
19. ProofHub
ProofHub is a complete project management platform and team collaboration tool that offers fixed pricing for unlimited users.
Key Features:
- Task management through custom workflows
- Calendars and Gantt charts
- Tools for proofing and marking up built-in for PDFs, images and PDFs.
- Reporting and tracking time
- Discussion boards and chat rooms
Pricing:
- Flat rate starting at $45/month irrespective of the number of users
Perfect for:
Creative teams and companies that require flat-rate project tools, with robust tools for proofing.
20. ProjectManager
ProjectManager.com integrates scheduling, planning and reporting in real-time collaboration between teams.
Key Features:
- Dashboards and charts with interactive Gantt graphs
- Timesheets and management of resources
- Task lists that include dependent items and priority
- Collaboration through comments as well as file sharing and notification
- Integration with tools such as Google Workspace and Microsoft Office
Pricing:
- Plans start at just $15/user/month.
- Trials for free are available.
The ideal candidate for:
Larger teams and medium-sized teams require accurate project tracking and reports.
Find out More about ProjectManager
This completes the detailed overview of the top 20 project management productivity tools for 2025. Each tool serves different project management styles and team sizes, helping project managers select the best fit to streamline workflows, improve collaboration, and deliver projects efficiently.
FAQ
Q1. What should I consider when choosing the most efficient productivity tools for my work?
Review the project’s size including team composition, features such as automation or reporting and the budget. Test free trials to evaluate the features before making a decision.
Q2. Are these productivity tools compatible with my current software?
Modern project management tools provide integrations with the most the most popular platform (Slack, Google Workspace, Microsoft Teams, CRM systems) to provide a seamless workflow.
Q3. Are there any free alternatives that are suitable for teams with a small size?
Yes, a lot of tools such as ClickUp, Asana, and Trello provide free versions of basic task management, which is ideal for small groups or individual users.
Disclaimer
The information on this post is intended for education and general use only. Although every effort has been put into ensuring the accuracy and security of the features, tools and prices listed above, the technology and offerings are subject to change regularly. The readers are strongly advised to check the most current information directly on the official website prior to making any purchase or other choices.
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